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Woodlands Park Primary School

Woodlands Park Primary School

Attendance / Absence

Documentation for Reference

At the bottom of this page there are links to the following documents for guidance:

  • Attendance Policy and Absence Request Form;
  • Guidance on Infection Control in Schools ie exclusion periods for illnesses;
  • Supporting Pupils at School with Medical Conditions & Administration of Medicines;
  • First Aid Procedures;
  • Administration of Prescribe Medicines Form.

Absence Reporting (Illnesses)

You must phone the school everyday before 9.00 am to record your child's absence on Tel: 01752 690046, Option 1.  If we do not hear from you, we will make contact with you to confirm the absence as part of our safeguarding procedures.

When your child returns to school after an absence of 2 days or more you must send them in with a letter of explanation for the period of absence.  This letter is linked to the attendance register to match the absence and code accordingly.  With regards to pupils off with sickness and/or diarrhoea  with an exclusion period of 2 days (48 hours) we do not need a letter unless they are absent for 3 days or more.  The 2 day exclusion period for sickness and/or diarrhoea is to stop the spread of infection within the school as detailed in the 'Guidance on Infection Control in Schools' document below.


Parents who wish prescribed medicines to be given to their child in school must give written permission for this to be done on an 'Administration of Prescribed Medicines' consent form available below.

The school policy is that – whenever possible – the parent concerned should come to school to give the prescribed medicine themselves.  However, as some parents, due to work commitments, are unable to do so, the Headteacher allows essential medicines to be given to the pupils by a named and authorised First Aider at Work.

Prescribed medicines must be worked around the school day so parents/carers are asked to ensure that any medicine needed falls during break and/or lunchtime.  Please note that we cannot administer creams or eye drops.  Medication and inhalers must be in the original bottle with a spoon from the pharmacy and properly labelled.  Parents/carers please be reminded that it is your responsibility to ensure that any medication kept in school for your child is regularly checked and in date.

Children are responsible for and permitted to self-administer sun creams in school.  In exceptional circumstances we will allow named lip creams in school to be kept by the class teacher and administered when necessary.

Absence Requests (during Term Time)

For all absences during term time for exceptional circumstances including appointments that cannot be made outside of school hours, exams, enrichment days etc please complete an 'S2 Absence Request' Form below and attach copies of accompanying paperwork such as appointment letters (the office is happy to copy these for you).  The request for absence must come from a parent/carer with whom the child normally lives.

Maximising Attendance

The law states that every child must receive a suitable education appropriate to their age, ability and needs. It is the responsibility of parents/carers to make sure that all their children of statutory school age are receiving an education. The overwhelming majority of parents/carers choose to send their children to school and having done so they are then required to ensure that they attend regularly.

The Government considers that children should attend school on every day the school is open for pupils unless there is an unavoidable cause such as illness or other exceptional circumstance. Parents should always provide the school with a reason for an absence. It is then the schools decision whether to record the absence as authorised or unauthorised.

National research shows that children who attend less than 85% of the time do significantly less well at school.  An attendance rate of at least 93% and above is considered necessary for a child to benefit fully from the education being provided.  The Government’s recommended figure is 96%.  If a child’s attendance drops below 90% but is still above 85% the School will contact parents/carers as early as possible to advise them of their child’s attendance/persistent lateness and provide appropriate support if required to help to improve the child’s attendance/punctuality. 

If parents/carers fail, without a reasonable excuse, to ensure that their children attend regularly they can be prosecuted or a Penalty Notice may be issued. The maximum penalty is a £2500 fine and/or imprisonment.

Devon County Council has commissioned Babcock LDP to monitor school attendance and to support schools in their efforts to raise school attendance. Their Education Welfare Service does this by encouraging schools to take a ‘whole school’ approach to attendance by, for example, rewarding pupils with excellent attendance or by holding attendance competitions between classes. The Service also accepts referrals about individual children where the school has concerns about their attendance.

Educational Welfare Officer

Should you have any concerns about your child’s attendance or need support please contact the Education Welfare Service Tel: 01392 880664.  Our Educational Welfare Officer is Clare Barnes.